Chikaodili Agwu

I'm passionate about delivering exceptional transaction experiences, and I achieve this by being thorough, communicating clearly, staying organized, and always being proactive. As a dedicated transaction coordinator, I believe in putting people first, continually learning and growing, and collaborating with agents, buyers, and sellers to ensure seamless and stress-free real estate transactions.
Let me help you save 35+ hours of productivity weekly by handling your transactions, from Listing to close/contract to close, while you focus on growing your business and increasing revenue.
About Me:
A passionate, organized, and detail-oriented Transaction Coordinator, I bring over 3+ years of experience managing and closing more than 30+ real estate transactions through my work with Roston Investment LLC in Houston, TX. Specializing in residential and land sales, I have developed a proven track record of ensuring seamless processes, maintaining accurate documentation, and delivering exceptional client satisfaction. Every transaction I manage is handled with the utmost care and professionalism, as if it were my own.
I have refined my skills in coordinating transactions from listing contract to close and contract to close. My role required precision, adaptability, and proactive problem-solving to meet the unique challenges of each deal.
From interacting with buyers, sellers, agents, and lenders and in some cases assignor and assigner to coordinating due diligence and tracking deadlines, I am committed to streamlining operations and fostering trust throughout the transaction process.
Core Proficiencies
Transaction Coordination:
  • Overseeing transactions from contract to close with efficiency and precise documentations.
  • Managing due diligence activities, including inspections, appraisals, and compliance checks.
  • Reviewing contracts, preparing addendums, and ensuring documentation meets regulatory standards.
  • Tracking timelines and milestones to ensure successful closings.
  • Collaborating with lenders, escrow officers, and attorneys to streamline operations.
  • Handling post-closing tasks, including document recording and follow-ups.
Listing Coordination:
  • Managing property listings, including creating CMAs and compelling property descriptions.
  • Accurately inputting listing data into MLS systems.
  • Ensuring compliance with listing regulations and requirements.
Investor Support:
  • Providing timely transaction updates and maintaining transparent communication.
  • Update and Ensure adherence to regulatory requirements and addressing potential challenges in every transactions.
  • Proactively follow-up with investor and ensure all issues that cropped up in every transaction is treated swiftly to keep transactions on schedule.
I bring a proactive mindset, exceptional attention to detail, and a commitment to exceeding expectations.
My goal is to deliver smooth, efficient, and successful real estate transactions that leave clients and investors confident and satisfied.

My Services
My Tools
I use a streamlined approach, combining top tools and checklists, to deliver exceptional transaction coordination services and drive client satisfaction.
Keller Williams Command
Dotloop
Google Workspace
Slack
Monday.com
DocuSign
HAR.COM
Showingtime
Follow Up Boss
Canva
DocHub
Realm backagent
Podio
Asana
Matrix Mls
I utilize Matrix MLS to manage and market listings efficiently. I use it to:
  • Enter and update listing information
  • Manage listing statuses, pricing, and property details
  • Upload listing media and set up showings
Matrix MLS helps me ensure accurate listing information, streamline management processes, and provide excellent service to agents and clients
Dotloop
I utilize Dotloop to efficiently manage transaction documents, securely share files, communicate with investors, parties and collect e-signatures. Enhancing efficiency and client satisfaction.
Email Management
I efficiently manage my inbox by prioritizing urgent emails, utilizing labels and filters for organization, and responding to messages in a timely manner, ensuring seamless communication and productivity.
Calendar Management
I utilize calendar management to streamline transaction timelines, set reminders, and coordinate schedules with agents, investors and other parties. This enables me to prioritize tasks, ensure timely communication, and drive transactions forward efficiently.
KW Command
I use KW Command to:
  • Create and Manage opportunity from contract to close
  • Automate tasks and reminders
  • Securely store and share documents
  • Generate transaction reports
  • Submit transactions to the Market Centre for compliance review and obtain Commission Disbursement Authorizations (CDAs)
This ensures accurate and timely transaction management, compliance, and commission payments.
Real Estate TC List of Forms and Transaction Process
These are the forms I've used to coordinate transactions from listing to closing in Texas. I have the training and experience to manage these types forms for my realtor or clients.

Google Drive

TREC- Real Estate TC Sample Forms - Google Drive

Certificates
My soft skills
  • Clear Communication with agents, lenders, and clients
  • Active Listening to assess client needs and concerns
  • Professional Email Etiquette ensuring prompt responses
  • Task Prioritization & Time Management for efficient coordination of multiple transactions
  • Attention to Detail in document preparation and compliance
  • File Organization & Confidentiality in maintaining accurate electronic records
  • Transaction Management Software Proficiency (e.g., KW Command, Dotloop, Follow Up Boss)
  • Collaborative Teamwork with agents, lenders, and title companies
  • Empathy in addressing client issues and concerns
  • Initiative in managing transactions and responsibilities independently
  • Deadline Management to ensure timely task completion
  • Continuous Improvement through feedback and process enhancement.
Notable Achievements
  • Efficiently managed and coordinated over 25 transactions, exceeding client expectations with timely and accurate communication and task completion.
  • Proactively identified potential issues and addressed them promptly, preventing delays and ensuring a seamless closing process for all parties involved.
My Notable -TRANSACTIONS COORDINATION(Deal Profile)
Listing Coordination Profile:
(LP001)

Project Title: 4614 Galesburg Street #A/B, Houston, Texas, 77051- (Successful Listing).
Transaction Type: SFR
My Role: Listing Coordinator
Property Photo
4614 Galesburg Street #A/B, Houston, Texas, 77051
MLS Listing
Screenshot of MLS Listing
Matrix Mls Listing
Screenshot of property listing
CMA
A comparison of similar recently sold properties within 1.00 mile of Galesburg Street #A/B, Houston, Texas, 77051, from 07/07/2024 to 01/03/2025
(LP002)

Project Title: 8613 Manus Street, Houston, Texas, 77093- (Successful Listing).
Transaction Type: Lot
My Role: Listing Coordinator
Property Photo
8613 Manus Street, Houston, Texas, 77093
MLS Listing
Screenshot of MLS Listing
(LP003)

Project Title: 5602 Hirondel Street #A/B, Houston, Texas, 77033 (Successful Listing).
Transaction Type: New Construction SFR
My Role: Listing Coordinator
Property Photo
5602 Hirondel Street #A/B, Houston, Texas, 77033
MLS Listing
Screenshot of MLS Listing
Map View
Screenshot of property map view
Screenshot of Showingtime details
Listing & Showing details
Task:
  • Obtain Signatures on Listing Agreements, Disclosures, etc. as Needed.
  • Add Client Contact Information into the Command.
  • Receive property photos from the agent and attach them to the listing on MLS.
  • Input listing data into the MLS Wrote a compelling property description.
  • Send Incomplete Listing for review to the agent.
  • Enter showing instructions in Showing Smart.
  • Update price change on MLS and Amendment to listing agreement
Results
  • List Price: $529,000
  • Listing Status: Active
  • Property Type: SFR
  • Beds/Baths: 3 Beds & 2 Baths
  • Progress Update: 33 Showings, 3 Offers received
Residential Transactions Coordinated:
(DP001)
Property Photo
Property Address: 8449 Jutland Road #A/B, Houston, Texas, 77033
Email Screenshot
Screenshot of email communication to escrow on executed contract
Email Screenshoot
Screenshot of email communication from lender
Email Screenshoot
Screenshot of email communication with lender
Signed HUD
Transaction statement that shows the details of all charges, fees, and credits to both the buyer and seller.
Property Address: 8449 Jutland Road #A/B, Houston, Texas, 77033
Screenshot of property showing status displayed as sold.

Seller: Rock Towers LLC
My job description: Transaction Coordinator
Property Address: 8449 Jutland Road #A/B, Houston, Texas, 77033
  • Property: New Construction SFR
  • Execution Date: 09/4/2024
  • Purchase Price: $544,000.00
  • Loan Amount: $408,000.00
  • Closing Date: 9/30/2024
Challenge:
  • Multiple issues were identified in the inspection report, requiring prompt attention
  • Due to Harris County's tax assessment schedule, which only occurs in October and November, obtaining an updated tax certificate was not feasible.
  • Closing delayed by [16 days.] due to assessment season
  • The lender's rush desk review request added pressure to the transaction timeline.
Timeline: September 4, 2024 - October 16, 2024
(The transaction took 42 days to close from contract execution to closing).
Task:
  • Review the contract with the agent to ensure all terms are clear and accurate.
  • Obtain missing signatures on Purchase & Sale and Disclosures as needed.
  • Email the executed contract to the seller, agent, escrow, and lender.
  • Coordinate EM check delivery and send wire instructions.
  • Monitor transaction progress and update all parties.
  • Add Due Diligence Date, Contingency Dates, and Closing to Calendar.
  • Change Listing to Pending in Matrix MLS.
  • Coordinate title commitment with the title company.
  • Order the final survey.
  • Retrieve documents needed for the Broker's Office for file compliance and create transactions and upload on Realms Backagent.
  • Email repair amendments to the seller to obtain electronic signatures and send executed copy to lender, agent, and escrow.
  • Order Home Warranty and send the invoice to the seller.
  • Confirm Final Walk-Through.
  • Confirm clear to close with the title company.
  • Submit transaction for compliance and obtain Commission Disbursement Authorization (CDA) and Send CDA to Escrow.
  • Email closing amendments to the seller to obtain electronic signatures and share executed copy with lender, agent, and escrow.
  • Send Utility Information to Buyer's Agent.
  • Obtain and email preliminary statement to buyer and agent for review.
  • Schedule closing and update all parties.
  • Send the Closing Package to the seller.
Outcome:
  • The seller addressed all identified issues.
  • The lender implemented the alternative solution, using the standard qualifying rate based on the purchase price.
  • The transaction progressed, and the rush desk review was completed successfully.
  • Client satisfaction maintained through transparent communication
  • Successful closing achieved on [10/16/2024]
Lessons Learned:
  • Assessment season impact on tax rates
  • Importance of proactive communication with lender and clients
  • Value of collaboration with underwriting team
  • Need for flexibility in resolving complex transaction issues
(DP002)
Property Photo
Property Address: 5530 Hirondel Street #A/B, Houston, Texas, 77033
Email Screenshot
Screenshot of correspondence from the buyer agent on repairs
Email Screenshot
Screenshot of correspondence response to the buyer agent
Email Screenshot
Screenshot of email communication update to buyer agent
Email Screenshot
Screenshot of email communication repair update to all parties
Signed HUD
Transaction statement that shows the details of all charges, fees, and credits to both the buyer and seller.
Property Screenshot
Screenshot of property showing status displayed as sold.

Seller: Rapidacc LLC
My job description: Transaction Coordinator
Property Address: 5530 Hirondel Street #A/B, Houston, Texas, 77033
Property Type: New Construction SFR
  • Execution Date: 06/27/2024
  • Purchase Price: $520,000.00
  • Loan Amount: $416,000.00
  • Closing Date: 07/28/2024
Timeline: June 27, 2024 - July 27, 2024
(The transaction took 31 days to close from contract execution to closing).
Challenge
  • CenterPoint Energy delayed gas installation services due to a power outage caused by the recent storm in Houston. This unforeseen circumstance poses a significant risk to meeting the original closing date, potentially delaying the transaction timeline.
Tasks
  • Review the contract with the agent to ensure all terms are clear and accurate.
  • Obtain missing signatures on Purchase & Sale and Disclosures as needed.
  • Email the executed contract to the seller, agent, escrow, and lender.
  • Coordinate EM check delivery and send wire instructions.
  • Monitor transaction progress and update all parties.
  • Add Due Diligence Date, Contingency Dates, and Closing to Calendar.
  • Change Listing to Pending in Matrix MLS.
  • Coordinate title commitment with the title company.
  • Order the final survey.
  • Retrieve documents needed for the Broker's Office for file compliance create transactions and upload on Realms Backagent.
  • Coordinated with Seller and Buyer agent to negotiate an amendment to the contract, extending closing date and ensuring seller would cover re-inspection costs.
  • Email repair amendments to the seller to obtain electronic signatures and send executed copy to lender, agent, and escrow.
  • Order Home Warranty and send the invoice to the seller.
  • Confirm Final Walk-Through.
  • Confirm clear to close with the title company.
  • Submit transaction for compliance to backagent obtain Commission Disbursement Authorization (CDA) and Send CDA to Escrow.
  • Email closing amendments to the seller to obtain electronic signatures and share executed copy with the lender, agent, and escrow.
  • Send Utility Information to the Buyer's Agent.
  • Obtain and email preliminary statement to buyer and agent for review.
  • Schedule closing and update all parties.
  • Send the Closing Package to the seller.
Outcome
  • Closed File: July 27, 2024, a day before original closing and extended closing date.
  • Repairs Completed Ahead of Schedule: Received "Clear to Close" notification, Coordinated closing process.
Lesson Learned: Effective and transparent communication, proactive problem-solving, and swift action are crucial in transaction coordination. These skills enable identification of potential issues, collaboration with parties to find solutions, and ultimately lead to successful closing.
(DP003)
Property Photo
Property Address: 4554 Newberry Street, Houston, Texas, 77051
Email Screenshot
Screenshot of email communication from the buyer agent on repairs
Signed HUD
Transaction statement that shows the details of all charges, fees, and credits to both the buyer and seller.
Property Screenshot
Screenshot of property showing status displayed as sold.

Buyer: Rapidacc LLC
My job description: Transaction Coordinator
Property Address: 4554 Newberry Street, Houston, Texas, 77051
  • Transaction Type: Land Transaction
  • Execution Date: 10/7/2024
  • Purchase Price: $95,000.00
  • Closing Date: 10/21/2024
  • Closing Status: Closed as Scheduled
Tasks
  • Prepared and sent contract offer to seller's agent.
  • Coordinated EM check delivery
  • Monitored transaction progress to identify potential issues and collaborate with parties to find solutions.
  • Sent preliminary master statement to buyer for review..
  • Confirmed buyer availability for closing and informed all parties
  • Upload documents to KW Command for compliance
  • Submitted required documents to Backagent and obtained CDA.
  • Coordinate transfer of Title documents to seller
Outcome
  • Transaction Duration: 14 days from contract execution to closing.
  • Ensured transaction closed as scheduled, meeting client's expectations.
Lesson Learned: Maintaining clear and proactive communication with all parties involved is crucial to ensuring a smooth transaction. Timely execution of the transaction within the scheduled timeframe is essential to meeting client expectations.
(DP004)
Property Photo
Property Address: 4535 Mallow Street, Houston, Texas, 77051
Map View
Property Map View
Email Screenshot
Correspondence to Title
Email Screenshot
Reply from Title
Email Screenshot
Reply from Title
Property Screenshot
Screenshot of property showing status displayed as sold.
Email Screenshot
Correspondence to all parties

Buyer: Rock Towers LLC
My job description: Transaction Coordinator
Property Address: 4535 Mallow Street, Houston, Texas, 77051
  • Transaction Type: Land Transaction
  • Execution Date: 5/17/2024
  • Purchase Price: $100,000.00
  • Initial Closing Date: 5/20/2024
  • Status: Closed
Timeline: May 17, 2024, to June 25, 2024
(The transaction took 39 days to close from contract execution to closing).
Challenges and Amendments
  • The seller's delayed contract signing led to a series of amendments and closing date adjustments:
  • First Amendment: Extended closing to June 7, 2024, due to delayed contract signing.
  • Issues arose:
  • Discrepancies in payoff information
  • Mallow Street survey requirements
  • Second Amendment: Rescheduled closing for June 18, 2024.
  • Final Amendment: Rescheduled closing for June 25, 2024.
Tasks
  • Prepared and sent contract offer to seller's agent to obtain signatures.
  • Coordinated EM check delivery.
  • Coordinated with agent, buyer, and parties to resolve closing date and prepared an amendment to extend closing.
  • Ensured compliance with regulatory requirements and contract terms.
  • Facilitated communication among parties to resolve payoff information.
  • Managed survey requirements and coordinated with the title company to ensure timely completion and order the correct survey.
  • Sent the preliminary master statement to the buyer for review.
  • Confirmed the buyer's availability for closing and informed all parties.
  • Uploaded documents to Backagent for compliance.
  • Submitted required documents to Backagent and obtained the CDA.
  • Coordinated the transfer of title documents to the seller.
Outcome
  • Successful closing on June 25, 2024
  • Demonstrated proficiency in handling complex transaction coordination, resolving issues and ensuring successful closing.
(DP005)
Property Photo
Property Address: 4503 Redbud Street, Houston, Texas, 77051
Map View
Property Map View
Email Screenshot
Correspondence to Title
Email Screenshot
Reply from Title
Email Screenshot
Reply from Title
Property Screenshot
Screenshot of property showing status displayed as sold.
Email screenshot
Correspondence to all parties regarding closing

Buyer: Rock Towers LLC
My job description: Transaction Coordinator
Property Address: 4503 Redbud Street, Houston, Texas, 77051
  • Transaction Type: Land Transaction
  • Execution Date: 5/17/2024
  • Purchase Price: $100,000.00
  • Initial Closing Date: 5/20/2024
  • Status: Closed
Timeline: May 17, 2024, to June 24, 2024
(The transaction took 38 days to close from contract execution to closing).
Challenges and Amendments
  • Seller did not sign contract on time, prompting first amendment to close on June 7, 2024
  • Subsequent issues arose:
  • Payoff information discrepancies
  • Final payoff and release of lien on 4503 Redbud Street (Schedule C, Item #7)
  • Second amendment scheduled closing for June 18, 2024
  • Final Amendment scheduled closing for June 25, 2024
Tasks
  • Prepared and sent contract offer to seller's agent to obtain signatures.
  • Coordinated EM check delivery.
  • Coordinated with agent, buyer, and parties to resolve closing date and prepared an amendment to extend closing.
  • Ensured compliance with regulatory requirements and contract terms.
  • Facilitated communication among parties to resolve payoff information.
  • Managed survey requirements and coordinated with the title company to ensure timely completion and order the correct survey.
  • Sent the preliminary master statement to the buyer for review.
  • Confirmed the buyer's availability for closing and informed all parties.
  • Uploaded documents to Backagent for compliance.
  • Submitted required documents to Backagent and obtained the CDA.
  • Coordinated the transfer of title documents to the seller
  • Facilitated communication among parties to resolve payoff information and lien release discrepancies
Outcome
  • Closed the file on June 24, 2024, a day before the extended closing date.
  • Demonstrated proficiency in handling complex transaction coordination, resolving issues and ensuring successful closing.
Assignment Contract Coordinated-(DP006 )
Map View
Property Address: 3013 Sparrow St, Houston TX 77051
Email Screenshot
Correspondence update from the initial title of transaction status
Email Screenshot
Correspondence from the new title
Property Screenshot
Screenshot of property showing status displayed as sold.
Final Settlement Statement
Transaction statement that shows the details of all charges, fees, and credits to both the buyer and seller.

Buyer: Rock Towers LLC
My job description: Transaction Coordinator
Property Address: 3013 Sparrow St, Houston TX 77051
  • Transaction Type: Land Transaction
  • Execution Date: 4/22/2024
  • Purchase Price: $95,000.00
  • Initial Closing Date: 5/6/2024
  • Status: Closed
Timeline: April 22, 2024, to May 29, 2024
(The transaction took 38 days to close from contract execution to closing).
Challenges
  • The title company was unable to resolve title issues.
  • The file was transferred to a new title company.
  • The title house report shows an outstanding lien on the property
Task
  • Reviewed contract terms with agent and obtained signatures from assignee.
  • Coordinated EM Check delivery and sent wire instructions.
  • Monitored transaction progress and updated all parties.
  • Ordered title search and survey.
  • Addressed title issue; coordinated with new title company for smooth transition.
  • Prepared amendments for file transfer and earnest money release.
  • Extended closing date via amendment.
  • confirm clear-to-close with title company.
  • Sent preliminary master statement to buyer and agent for review.
  • Request agent assignment fee
  • Scheduled closing with assignee/assignor.
  • Coordinated transfer of title documents to assignee.
Outcome
  • Successfully transferred the transaction to a new title company, resolving the issues.
  • Secured a partial release for the lien
  • Approved an amendment to extend the closing date to May 29, 2024..
Lessons Learned
  • Keeping everyone informed and on the same page is crucial.
  • Be prepared for unexpected twists and turns - and have a plan to tackle them.
  • Flexibility is essential - be willing to adjust your approach as needed.
  • Pay attention to the details - it can make all the difference in a smooth transaction.
Acquisition Coordinator Log
My Acquisition Coordinator Log shows records of acquisition activities and tasks for easy reporting and process improvement.
Dispositions Coordinator Log
My Properties Disposition Log shows records of properties disposition activities and tasks for easy reporting and process improvement.
Continued…
Close your next deal with CONFIDENCE.
Email
Click here
Connect with me on LinkedIn and let's work together to drive your next transaction FORWARD…
Made with